How To Move Spam to a Specified Folder Using Outlook 2003:

 

1. Open Outlook.
 
2. Click on Tools in the toolbar and then select Message Rules -> Mail.
 


 
3.  Click on New Rule
 



 
4. Click on "Check messages when they arrive" and then on the Next button
 



 
5. First click the box next to "with specific words in the subject"
    Next, click on the specific words link in the bottom text box
 



 
6. A new dialog box will appear where you can Add as many words or phrases as you would like. I have added "lose weight" as an example. You may always return to this dialog menu to add new words later so don't worry about being too broad. When you are finished, click OK.

 



 
7. Now click the Next button.
 


 
8. First, click on  "move it to the specified folder".
    Second, click the "specified" link in the bottom text box.
 


 
9. First, highlight the "Inbox" by clicking once.
    Second, click the "New" button.
 


 
10. Type "Spam" in the Name: text box and click the OK button.
 


 
11. Click the OK button
 


 
12. Click the Finish button 
 


 
13. Click on the Change Rule button. Then choose Rename Rule
 


 
14. Erase "lose weight" and choose a name for the specific rule that you just created. I named the rule "SPAM Subject" to reflect that I am trapping SPAM by using keywords and phrases in the subject line of incoming emails. Click OK and you will be returned to the main menu.
 


 
15. You have just created your first rule and now have two options:
     
  1. Clicking the OK button will start filtering email. The next incoming email message will be subjected to the keyword and phrase filter you just created. Any emails containing the keywords and phrases in the subject line, will be automatically moved to the SPAM folder.
     
  2. Clicking Run Now will bring up a new dialog box allowing you to immediately run your rules on the existing email in your inbox. First, select the "SPAM Subject" rule. Second, "Browse" to your "Inbox" folder. Third, click "Run Rules Now..." which will start the filtering process on all email within your Inbox.